Fiscal Management Training
Resource Materials
An alphabetically sorted list of the individual session titles in the Fiscal Management Training Resources appears below. Most titles include links to specific handouts and supplemental materials.
Other information and access to schedules regarding these workshops can be found at Fiscal Management Training Resources Home.
Accruals, Allocation Adjustments and Reserve Accounts
This course takes an in-depth look at the WSU Accruals and Allocation Adjustment Policy and examines how allocation adjustments interact with reserve accounts. Discussion includes a focus on the various kinds of reserve and control accounts and their uses, as well as different ways to track accruals and allocations via downloads from DEPPS, BALANCES and the Financial Data Warehouse.
Handout
Presentation Notes
PowerPoint Presentation
Videostream Available
AIS: Account Balances
Washington State University’s mainframe application BALANCES is explored in this course. As a hands-on computer lab, practice with the techniques needed to navigate through the program and extract information is featured. Authorized access to BALANCES is a prerequisite to attending this course.
Handout
Presentation Notes
PowerPoint Presentation
AIS: DEPPS
WSU’s Departmental Personnel Payroll System (DEPPS) is the Administrative Information System that contains information on employees, payroll, and position control. This hands-on computer lab features practice in navigating through the many query screens that detail such things as salary history, work location, position type, and employee demographics. Authorized access to DEPPS is a prerequisite to attending this course.
Materials Pending
Cash Handling
Required for those whose positions entail cash handling at Washington State University, this course describes the policies and procedures related to the handling of cash, the receipt and deposit of money, and dealing with foreign currency. Additionally, handling a returned check, identifying the proper procedures for safeguarding and securing monies, reimbursing a petty cash fund, and processing a refund are explained.
Presentation Notes
PowerPoint Presentation
Department Pay
All departments must have two people who have been trained in inputting hours for hourly staff and reviewing gross pay for departmental employees. You cannot access DEPTPAY without this training. Authorized access to DEPPS is a prerequisite to attending this course.
Resource List
Financial Analysis
This course provides a basic understanding of financial analysis at Washington State University and why it is important. When financial analysis can be used to the best advantage is discussed, along with some of the tools, techniques and applications in the college and university environment. Specific sources of financial information at WSU and the flow of information between departments, areas and central administration are explained.
Fiscal Audits and Internal Controls
This course identifies and defines internal controls at Washington State University, explaining their role, purpose, and impact, as well as who is responsible for them. Additionally, the course focuses on what is looked for in an audit and describes the different types of audits common to the university. The ultimate objective of the workshop is how to ensure proper stewardship of WSU resources by utilizing strong controls that will enable clean and good audits.
Presentation Notes
PowerPoint Presentation
Funding at WSU
With its focus on WSU’s sources and types of funding, allocation processes and special funding categories, this course is particularly useful to those interested in upgrading their understanding of financial management in the university setting.
Presentation Notes
PowerPoint Presentation
Introduction to WSU Accounting Systems
This course provides a high level overview of the purpose and inter-relationship of such WSU mainframe accounting systems as DEPPS, BALANCES, FACTS, SCBAIMS, PROPERTY, PAPR, BRS, BPS. Also included is how to read a budget statement and how information in accounting systems feed into the budget statement.
PowerPoint Notes
PowerPoint Presentation
Life Cycle of a Sponsored Program
This is the opening course in the WSU Research Administration Series. It provides an overview of the grant process and highlights the roles of the principal investigator, the department administrator, the Office of Grant and Research Development and the Sponsored Project Finance Office.
See Research Administration Series for complete details.
Managing and Reconciling your Unit Budget
This class presents a basic overview of basic budget concepts and how they are applied at the WSU work unit level. The distinction is made between operating and capital budgets, and the advantages and disadvantages of various budgeting methods are discussed. Special emphasis is placed on the key role the staff can play in developing and controlling the unit budget.
Presentation Notes (2 slides per page)
Presentation Notes (3 slides per page)
PowerPoint Presentation
Overview of Purchasing Card Program for Approving Officials
Individuals who provide oversight of purchasing card usage at the department level are designated as the 'Approving Officials.' In this overview course, the Approving Official will learn the three participant roles and their respective responsibilities, the policy and process for purchasing, reconciliation and documentation, the prohibited purchases and the consequences of misuse.
Handout
Presentation Notes
Position Control: Part One
Appropriate for beginners in the WSU system and also for those who would like a refresher, this course is designed for those who want to gain a basic understanding of position control. It provides an overview of how DEPPS is designed, where to find necessary position information in DEPPS, how forms are routed, and an overview of position control definitions and functions. Practical instruction will be given on how to fill out basic Position Action and Expense Assignment Action forms with ample time to practice these skills. Authorized access to DEPPS is a prerequisite to attending this course.
Videostream Available
Training Manual
PowerPoint Presentation
Form Samples
Form Exercises
Exercise Solutions
Position Control: Part Two
Extending beyond the information provided in the first part of this course, this session provides more in-depth discussion and application of position control policies and procedures. Training on more challenging Position Action forms will be presented and additional hands-on exercises are included. Authorized access to DEPPS is a prerequisite to attending this course.
Videostream Available
Training Manual
PowerPoint Presentation
Form Samples
Form Exercises
Accruals Policy
Exercise Solutions
Procurement I: Purchasing and Purchasing Card
So many purchases, so many methods. The first part of this course briefly introduces WSU purchasing policy, examines each method available for delegated and centralized purchases, and covers solutions to recurring procurement issues. The second part of the presentation refreshes your knowledge of the basics and benefits of the Purchasing Card program. It also introduces new tools and resources for PCard reconcilers and approving officials.
Pending
Procurement II: Central Stores, Receiving and Delivery
The first part of this course provides an overall view of Central Stores mission and function on the campus. This is followed by a look at the processes that take place from the time your freight is received at Central Receiving’s dock until it’s delivered to your department are described in this part of the session. Finally, the third part describes the processes, forms and details of Property Inventory at WSU.
Central Stores Handout
Central Receiving Presentation Notes
Central Receiving PowerPoint Presentation
Purchasing Card Training
This course is the required training for participants in the WSU Purchasing Card Program. Account Reconcilers are strongly encouraged to attend and attendance is required of all new Cardholders. Purchasing Card Applications are available at http://www.wsu.edu/~forms/PDF/BPPM/70-08-11.pdf. Participants who apply for a card at least seven days in advance will receive cards at the end of the training session.
Training Packet
BPPM 70.08
Purchasing Card Training - Level 2:
An Advanced Course for Experienced Cardholders
Experienced Cardholders and Reconcilers are encouraged to update their knowledge about the Purchasing Card Program by attending this course. The course content deals with recent and upcoming policy changes, recommendations for managing PCard accounts and hierarchy, complex transactions, managing delegated use of the PCard, running the new Purchasing Card Reconciliation Report and beyond-the-basics uses of PaymentNet.
Training Packet
Revenue Management
This course is a brief overview of cash handling and intensive training of the Billings and Receivables system. It is recommended for all those that have charges or payments that run through the billings receivables system referred to as BRS. Authorized access to BRS is a prerequisite for attending this course. Included in the training is the proper use and function of the Interdepartmental Requisition and Invoice (IRI) and Service Centers.
PowerPoint Notes
PowerPoint Presentation
Travel Training: Basic Forms and Procedures
This class covers the WSU forms and processes from the Travel Authority to the final Travel Expense Voucher being submitted. It also addresses Washington State Invoice Vouchers and airfare purchasing.
Basic Forms Presentation Notes
Basic Forms PowerPoint Presentation
Charge Card Presentation Notes
Charge Card PowerPoint Presentation
CTA Presentation Notes
CTA Forms PowerPoint Presentation
Per Diem Rate Map
Back to Fiscal Management Training Resources home
